Landlords Letting Property in Central Devon

According to Rightmove, The Keenor Estate Agent is consistently the No 1 Letting Agent in the central Devon area. We offer:

  • A professional first class service to both Landlords and Tenants;
  • A No Obligation Free Rental Appraisal;
  • Full colour Rental Brochures offered to all enquiries;
  • Extensive National Advertising not only from our own regularly updated website but on the TWO leading property portals and;
  • Unrivalled Local Advertising from our prominent High Street Office in the centre of Chulmleigh which is fully manned during office hours;
  • Our Knowledgable, Professional and Friendly Staff are happy to conduct all property viewings at all times, seven days of the week;
  • Extensive Referencing carried out on all tenants including previous landlords, credit scores & affordability ratios;
  • Bespoke Levels of Service to fit all Landlord Requirements from Full Management Services to Standard Tenant Finds;
  • Regular Property Inspections with written Landlord Reports;
  • All Property Maintenance carried out by approved local contractors, once consent received from landlord.
  • With nearly 20 years experience in the Lettings Market we have a good local knowledge of our applicant base.

Legal Musts for Landlords

1) Gas Safety

Where there are Gas Appliances in the property provided by the Landlord, the landlord must ensure that annual gas safety inspections are carried out. These checks must be carried out by a gas fitter/engineer who is registered on the Gas Safety Register. A copy must be given to the tenant at the start of the tenancy and carried out every 12 months.

2) Fire Safety Order

When a Landlord controls flats, bedsits or hostels, there must be a risk assessment in place to comply with the Fire Safety Order. It should be in writing. A statutory risk assessment is not required for shared houses or single dwelling lets.

3) Energy Performance Certificates (EPC’s)

Before a tenant moves in there must be an Energy Performance Certificate in place for most types of property. A copy of the certificate must be given to any tenant who moves into the property. If not you cannot serve a Section 21 Notice for a new tenancy in England after 1st October 2015. From April 2018 Landlords of privately rented domestic and non domestic property in England and Wales must ensure that their properties must reach and Energy Performance Certififcate (EPC) rating of 'E' before granting a new tenancy to new or existing tenants.

4) Deposits

When we take a deposit from a tenant under an assured shorthold tenancy, the deposit must be protected under one of the three tenancy deposit schemes available and the prescribed information regarding the deposit must be given to the tenant within 30 days of receiving the deposit.

5) Licensable HMO’s

If your property is a house in multiple occupation (e.g bedsits, shared house or a shared flat) then an HMO licence may well be needed from the local authority. Landlords should check with their local authority on what licensing requirements, if any they have to have. If they do not they may not be able to serve a Section 21 after 1st October 2015.

6) Electrical Inspections

It is recommended for Landlords to have a five yearly electrical safety check carried out by a competent electrician on their rented properties.

7) Electrical Appliances

Where a property is provided with electrical appliances it is the landlords responsibility to make sure that they are safe at the outset of letting and that they are all PAT tested by a competent electrican.

8) Carbon Monoxide and alarms in non-HMO’s

Landlords in England are required to provide smoke alarms on every floor of their property and a carbon monoxide alarm in every room with a solid fuel source.

9) Prescribed Information to Tenants in England

As of 1st October 2015, upon starting a tenancy landlords are now required to provide the most up to date copy of How to Rent Checklist. If they haven't they will not be able to serve a valid Section 21 notice in England.

10) Legionella assessment

Landlords are required to perform a risk assessment for Legionaire's Disease. If they don't do this they could be issued with a fine. However, the amount of risk assessment required depends on the type of property and landlords should be wary of claims that all properties need extensive water sampling tests.

11) Illegal eviction/harassment

You must not harass your tenants. It is unlawful to evict a tenant without a Court Order. You cannot throw a tenant out because he is in arrears with his rent or breaking the terms of his tenancy. You must go to Court to get a possession order. Any possession order obtained must be enforced by the Court Bailiff.

Fees & Levels of Service.

The Keenor Estate Agent Let Only Service

  1. Advising as to the likely rental income, Preparing Details and Advertising the property as appropriate.
  2. Holding the keys to the property. Accompanying all prospective tenants to view where necessary.
  3. Organising, where applicable, the following; an Energy Performance Certificate; Landlord’s Gas Safety Testing Certificate; Legionella Risk Assessment; Electrical Safety Inspection Certificate; Fire Risk Assessment (to be carried out by suitably qualified contractors at an additional cost – the agent can provide an estimate of costs).
  4. Finding and introducing a suitable tenant and negotiating an acceptable rent.
  5. Obtaining financial, personal and professional references on the tenant, including Guarantor references if required.
  6. Collect and hold a Deposit of 5 weeks’ rent from the tenant, including protecting it under My Deposits and in accordance with Government regulations.
  7. Negotiating and preparing the Tenancy Agreement, in accordance with the Landlord’s instructions and in line with current Housing and Rent Legislation.
  8. Preparing and providing an inventory. Arranging to have the inventory checked and signed by the tenant and the keys handed over at the commencement of the tenancy.
  9. Advising utility companies and the local authority of the change of occupant.
  10. Preparing a statement of account less deductions. Paying the rent to the landlord as instructed.
  11. Ascertaining from the landlord and the tenant whether or not the lease is to be extended and issuing any appropriate notices.

Scale of Fees (Let Only)

Tenancy Set-up Fee (including referencing) £540 (£450 + VAT)
Deposit Protection Fee £48 (£40 + VAT)
Preparation of Inventory & Schedule of Condition, including photographs:
Up to 2 Bedrooms £150 (£125+ VAT)
3-4 Bedrooms £180 (£150 + VAT)
5+ Bedrooms £216 (£180 + VAT)
Energy Performance Certificates £84 (£70 + VAT)
Legionella Risk Assessment £72 (£60 + VAT)
Renewal of Tenancy £60 (£50 + VAT)
Rent Review (to include renewal of Deposit Certificate) £118 (£90 + VAT)
Periodic Property Inspections at Landlords £60 (£50 + VAT)
End of Tenancy Inspection £60 (£50 + VAT)

The Keenor Estate Agent Management Service

As Managing Agents we offer the services listed above together with the following services:-

  1. Collecting the rent and paying over to the Landlord monthly (normally within 10 days of collection, less any fees or expenses due or incurred for the period). Payments will be made by direct bank transfer and a detailed rent statement will be sent to the Landlord.
  2. Inspecting the property at regular intervals during the course of the tenancy. Responsibility for and management of an empty property is not normally included and will only be carried out by special arrangement, in writing, between the Agent and Landlord.
  3. Arranging and supervising any cleaning, minor repairs or replacements deemed necessary and obtaining estimates where necessary, supervising work carried out and arranging for the settlement of any accounts.
  4. An Out of Hours emergency contact service for tenants.
  5. Notifying the landlord of any serious defect or structural problem.
  6. Carrying out a full property inspection and inventory at end of tenancy and co-ordinating a schedule of costs relating to any damage or unfair wear and tear. Negotiating the schedule of costs between Landlord and tenant prior to release of the deposit.
  7. Collecting and forwarding Landlord’s mail, at cost of postage plus £5.00 handling charge.

Scale of Fees (Fully Managed Service)

Monthly Commission 10% of the monthly rental
Tenancy Set-up Fee (including referencing) £108 (£90 + VAT)
Deposit Protection Fee £48 (£40 + VAT)
Preparation of Inventory & Schedule of Condition, including photographs:
Up to 2 Bedrooms £150 (£125+ VAT)
3-4 Bedrooms £180 (£150 + VAT)
5+ Bedrooms £216 (£180 + VAT)
Energy Performance Certificates £84 (£70 + VAT)
Legionella Risk Assessment £72 (£60 + VAT)
Renewal of Tenancy £60 (£50 + VAT)
Periodic Property Inspections at Landlords £60 (£50 + VAT)

If neither of these levels of service suit you then please do not hesitate to give us a call and we will be happy to discuss a bespoke service to suit your requirements.